• Pireos & Voulgari 7, Omonoia Athens
  • (0030) 215 5359 222
  • ngo_hara@yahoo.com

PRIMARY EDUCATION

Primary Education for the Refuges and Immigrant Children by HARA

Athens, Greece.

Summary of Proposed Budget: The project implementing for 10 years, but the fund will be applied for 3 years, fund will be provided from IOM – EEA Grants, after 3 years, we will apply for fund to another organization.

Sl. No

Particulars

1st

Year

2nd

Year

3rd

Year

Euro

Euro

Euro

01

A- Training

9,710

9,160

9,160

02

Student feeding cost

62,400

62,400

62,400

03

C- Educational Materials        Supplies

36,822

30,060

31,060

04

D- Salary

224,250

241,475

258,700

05

E- Capital Expenditure

212133

72,000

72,000

06
F- Miscellaneous Expenses

29500

29500

29500

07

Administrative and overhead cost to HARA : 10% of the total cost

57481

44459

46282

08

Total Project cost

632,297

489,055

509,102

09

Donors ‘contribution

632,297

489,055

509,102

Non-Government Organization HARA

Athens, Greece.

Break-up of Proposed Budget for the Period of 10 (ten) years.

One Batch for 5 (five) Years, After 5 (five) Years Every Staff will be Appointed as a new Staff.

A Training
Sl.No.

Particulars

1st

Year

2nd

Year

3rd

Year

Euro

Euro

Euro

01 Orientation training teachers 9 and project-supervisor-1 and project officer-1. Total= 11Euro 5 each x 11 staff x 10 days.

550

02 Yearly Development meeting all staffEuro 5 each x 21 staff x 12 days in a year.

1260

1260

1260

03 Executive committee meeting two a year,Euro 7 x 35 x 10 days x 2

4,900

4,900

4,900

04 Meeting with children Parents first month of yearDuring meeting lunch & gift and others cost

350

350

350

05 Conveyance Lum-sum for staff & others.

2,000

2,000

2,000

06 Honorarium for trainer’s lum-sum.

350

350

350

07 Training materials

200

200

200

08 Training Center Rent

100

100

100

Sub-Total

9,710

9,160

9,160

B

Students feeding cost

S.L

Description

1st

Year

2nd

Year

3rd

Year

1.

Students feeding cost –26 days in a month x 12 month = 312 days, year

Euro 1 each a day for lunch x 200 students x     312 days in a year

Euro

Euro

Euro

     62,400

62,400

62,400

Sub-Total

62,400

62,400

62,400

So, we would like to give them meat pulses or fish and eggs with those banana, mild etc will be supply as additional food. This will help them for physical growth. The school will remain running for 312 days and other days will be closed for government & religious festival.

C

Sl.No

Particulars

1st

Year

2nd

Year

3rd

Year

Euro

Euro

Euro

01

3 Notebook (Greek, English, Math ) once time in a month for200 students x 3 Pieces 1 Euro each X 12

7,200

7,200

7,200

02

Wooden pencil & ball penEuro 0.05 each x 200 students

10

10

10

03

Black Board & DusterEuro 32 each x 7 Pieces

224

04

200 student’s Benches , one bench for two studentsEuro 50 each x 100 Benches

5000

05

Teacher Chair & TablesEuro 55 X 7

538

06

Books for Students (all books are included)Euro 100 x 200

20,000

20,000

20,000

07

School BegEuro 5 each x 200

1000

1000

08

Students uniform 2 sets in a year, one set by set after six month.Euro 5 x 2 sets X 200 students

2000

2000

2000

09

Sports for students Price & others

500

500

500

10

School stationers Lum-sum

350

350

350

Sub-Total  

36,822

30,060

31,060

D Salary
Bonus : Per Staff : 1 month salary One bonus in a year: Total 13 Salary in a year

Increment per year: 10% per appointed project staff till 5th year, from the 6th year to 10th year no increments then this salary will be continue end of the Project.

1st

year

2nd

Year

3rd

Year

Head of Expenses Break down of expenses

Euro

Euro

Euro

Executive Director ( ED ) Euro 1200 x 13 Months(1 No increment)

15,600

15,600

15,600

Project Director Euro 1100 x 13 Months(No increment )

14,300

14,300

14,300

Chief Coordinator Euro 1000 x 13 Months(No increment)

13,000

13,000

13,000

Director of Finance Euro 700 x 13 Months(No increment)

9,100

9,100

9,100

Headmistress Euro 1200 x 13 Months x( 10 % increment per year )

15600

17160

18720

Deputy headmaster Euro 1050 x 13 Months x( 10 % increment per year )

13650

15015

16380

Head of education Euro 1050 x 13 Months x( 10 % increment per year )

13650

15015

16380

Teachers Euro 900 x 9 x 13 Months x( 10 % increment per year )

11700

12870

14040

Chief Accountant Euro 950 x 1 * 13 Months x( 10 % increment per year )

12350

13585

14820

Office Secretary Euro 700 x 1 x 13 Months x( 10 % increment per year )

9100

10010

10920

Computer Operator Euro 800 x 1 x 13 Months x( 10 % increment per year )

10400

11440

12480

Accountant Euro 700 x 1 x 13 Months x( 10 % increment per year )

9100

10010

10920

Legal adviser Euro 1000 x 1 x 13Months( No increment per year )

13000

14300

15600

Diver Euro 1200 x 2 x 13 Months( 10 % increment per year )

15600

17160

18720

Office Guard Euro 800 x 2 x 13 Months x( 10 % increment per year )

10400

11440

12480

Messenger Euro 600 x 1 x 13 Months x( 10 % increment per year )

7800

8580

9360

Chauffer Euro 700 x 1 x13 Months x( 10 % increment per year )

9100

10010

10920

Cocker Euro 1000 x 1 x 13 Months x(10 % increment per year)

13000

14300

15600

Cocker assistant Euro 600 x 1 x 13 Months x(10 % increment per year)

7800

8580

9360

Sub- Total

224,250

241,475

258,700

E Capital Expenditure
Head of Expenses Break down of expenses

1st year

2nd Year

3rd Year

Euro

Euro

Euro

Desktop and laptop Computer -10 with accessories : For students and AdministratorsEuro 500 x 10

5000

Center Building Rent Euro 6000 x 12

72,000

72,000

72,000

Furniture and Fixture for office and Library. Euro 40,000

40,333

Car -2 Euro 20,000 x 2

40,000

Transportation(school bus), Repairing Euro 25,000 x 2

50,000

Multi Media Projector-01 Euro 1000 x 01

1000

Photocopier – 01 Euro 1200 x 01

1,200

Steel Almirah –2 Euro 500 x 02

1000

Steel cabinet –3 Euro 200 x 3

600

School Crokaris Euro 1000

1000

Sub-Total

212133

72,000

72,000

F

Miscellaneous Expenses
Head of Expenses Break down of expenses 1st year 2nd Year 3rd Year

Euro

Euro

Euro

Office supplies Euro 100 x 12 Months

1200

1200

1200

Phone/Fax/Internet Bill Euro 200 x 12 Months

2400

2400

2400

Electricity Bill Euro 800 x 12 Months

9600

9600

9600

Water Bill Euro 500 x 12 Months

6000

6000

6000

Fuel for Car and Bus Euro 500 x 12 Months

6000

6000

6000

Office Entertainment Euro 200 x 2 Months

400

400

400

Audit fees Euro 600 x 1 Months

600

600

600

Consultant fee Euro 800 x 1 Months

800

800

800

Annual Picnic for students Euro 1000 x 1 Months

1000

1000

1000

kitchen utilities Euro 1000 x 1 Months

1000

1000

1000

Unseen lum-sum Euro 500 x 1 Months

500

500

500

Sub-Total

29500

29500

29500

ngo_hara@yahoo.com Web address: www.ngohara.org Bahumukhi Unnayan Society (HARA) Village+P.O:-Nabagram Thana:-Kalkini, District :-Madaripur Athens, Greece. Mobile:- 0171 425233 E-mail:-Hara_office@yahoo.com E-mail:-mskrf@bttb.net.bd ” height=”843″ width=”664″>
  1. 01. ACCOUNTS MANUAL

            HARA maintains generally accepted double entry system book keeping. Following books are maintained.

1.1                                                        Bill/Memoa: General

b. Project wise

  1. 1.2Petty Cash book

a: General

b: Project wise

  1. 1.3Credit/ Debit Voucher

a: General

b. Project wise

  1. 1.4Cash Book

a: General

b. Project wise

  1. 1.5Ledger book

a: General

b. Project wise

  1. 1.6Subsidiary Ledger Book

a: Debtor ledger

b. Creditor ledger

  1. 1.7With drown note form Bank

a: General

b. Project wise

  1. 1.8Cheque issues register

a: General

b. Project wise

  1. 1.9Advance Register

a: General

b. Project wise

  1. 1.10Stock Register

a: General

b. Project wise

  1. 1.11Fixed Asset. Register

a: General

b. Project wise

  1. 1.12Salary Register

a: General

b. Project wise

  1. 1.13Financial Statement

a: General (Monthly)

b. Project wise (Monthly)

  1. 02.Different Supporting Register
  1. 1Staff Attendance, all staff of HARA signs in the attendance registers.
  2. 2 Staff movement register.
  3. 3Training/workshop participants Register and Form.
  4. 4Office key.
  1. 03.Different Supporting Formats
  1. 1Leave from
  2. 2Money requisition form
  3. 3Travelling bill form
  4. 4Weekly work plan form.
  1. 04.Withdrawals are made through
  1. 1Written money requisition comes from respective project staff for advance or regular expanse.
  2. 2Accountant make withdrawals requisition form and register and made by the all holders after assuring the office/project need and discussion with project staff. ( Must be follow the budget line item)
  1. 05.Bill-voucher and supporting Documents
According to the standard accounting system bill vouchers and supporting documents for each transaction maintained.5.1 Approval

Vouchers (Debit & /Credit) are written and maintained by the accountant.

  1. Each bill credit or each memo should be signed by the person who spend it
  2. After respective projects senior staff/Chief /in charge approve it or program Associate & Accountant jointly can approve it.
  3. After check, prepare, voucher & signature by accountant, final approval/signed by the Director.
  1. 2General Account’s bill vouchers approval by the Director. Amount spent by the Director is approving by the Treasures of Chairperson of the organization.
  2. 06.Handing cheques and Cash
  1. 1All cheque books are kept under the custody of accountant.
  2. 2Staff salary are paid by the chief account
  1. 07.Purchases
Purchases are usually made by the purchases   committee and individual authorized staff:

  1. 1.In case of purchasing any fixed asset or stationary in bulk ( not less worth of Euro 50.00) purchases committee(s) are formed to collect quotation and purchases made after getting approval from the Director, committee are formed as follows.
  2. 2.Senior / Chief/ in charge staff or the project plus program associate plus accountant.
  3. 3.Program associate or any staff deputed by the Director plus accountant.
  4. 4.If purchase price is more than Euro 50.00quotation are mandatory Director can give authorized to but it.
  5. 5.If purchases price is less than Euro 50.00 Account/Program associate are authorized to buy it.
  1. 08.Record keeping
  1. 1Vouchers are maintained project wise on monthly basis.
  2. 2Other supporting documents and papers are maintained according to the classification.
  1. 09.Different supporting registers
  1. 1Staff attendance. All staff of will sign in the attendance register and note the time of arrival and departure.
  2. 2Staff movement register.
  3. 3Telephone & Fax.
  4. 4Training/Workshops participants.
  5. 5Office key.
  1. 10.Different Supporting /Formats
  1. 1.Photocopy order form.
  2. 2.Leave form.
  3. 3.Money requisition.
  4. 4.Travel planning form.
  1. 11.Manuals
  1. 1.Service policy/rule.
  2. 2.Salary scale.
  3. 3.Office administration policy
  1. 12.Withdrawals are made through
  1. 1.Written Money requisition comes from respective project staff for advance or regular expenses.
  2. 2.Accountant make requisition after assessing the office/ project need and discussing with project staff( Must be follow the Budget line)
  1. 13.Accounts Audit
  1. 1.Yearly external audit take place Descanted maintain its accounts according to financial year ( July-June)
  2. 2.According to project need partial audit or January-December audit also take place
  3. 3.External auditors are appointed by Degenerated General Committee in the AGM.
  1. 14.Traveling and other allowance
  1. 1.Allowances are transfer to General account and reimbursement will take place to the respect project staff according to service rule/agreement except any special case decided by the management.